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constitution and by-laws
I. name and address
(a) Name – The corporate body shall be called Indian Fisheries Association, Mumbai. Its registered address will be “Taraporevala Aquarium, Netaji Subhas Road, Bombay – 2”. The functional office of the Association will be at the CIFE, Versova, Mumbai – 400 061.
(b) Any change in the address shall be communicated to the proper authorities and members.
II. OBJECTS
the objects of the Indian Fisheries Association are to promote scientific character of fisheries and its related subjects and to bring together those interested in these pursuits:
i) by organizing gatherings, field trips, lectures, exhibitions, symposia and seminars, ii) by bringing out reports, journals and proceedings of the Association and iii) by linking up with societies or other corporate bodies devoted to similar objects
III. FUNDS
Funds may be raised in any or all of the following ways”
i) by entrance fees, ii) by donations, iii) by membership iv) surplus proceeds of seminars, workshops, delegate fees etc. v) any other recognized method of raising funds for scientific societies
IV. MEMBERSHIP
i) benefactors ii) life members in the following categories: (a) individuals in India (b) individuals from abroad (c) Institutions in India (d) Institutions abroad iii) ordinary membership: (a) individuals in India (b) individuals from abroad (c) individuals Institutions in India (d) individuals Institutions abroad iv) student membership
The fees for the above memberships and entrance fees will be fixed by the Managing Committee from time to time.
V. OFFICIAL YEAR
The official and financial year of the Association shall be the same as the calendar year; from 1st January to 31st December.
VI. MANAGING COMMITTEE
The Managing Committee shall consist of the following members:
(1) President / Chairman (2) Vice-President (3) One. Hon. Secretary (4) One Joint Hon. Secretary (5) One Joint Hon. Secretary from outside Mumbai (6) One Hon. Treasurer (7) Seven ordinary elected members (8) Two co-opted members
President and in his absence, vice-president will preside over the Annual General Body meeting or the biannual meeting and serve as Chairman of the Managing Committee.
VII. PERIOD OF THE MANAGING COMMITTEE AND VACANCIES
i) The Managing Committee will ordinarily hold office for two years. ii) In the absence of nominations, office bearers and Managing Committee members will be elected at the Annual General Meeting every second year, after the names are duly proposed, seconded and approval of the candidates obtained. Voting will be by show of hands or by ballot if the meeting so desires. iii) Vacancies on the Managing Committee, if any can be filled by the Managing Committee for remaining period of the term. iv) Members to be co-opted will be nominated the first meeting of the Managing Committee or as and when required.
VIII. MEETINGS
(a) The Managing Committee shall meet at least once in three months. The Hon. Secretary shall call additional meetings as and when directed to do so by the Chairman or within 7 days of receipt of a requisition signed by at least four members of the Managing Committee. (b) Three days notice shall ordinarily be given for a meeting of the Managing Committee except in cases of special urgency. (c) All business transacted at the Managing Committee meetings shall be confirmed at the next meeting. (d) Any matter not on the agenda may be brought forward without previous notice, only with the specific permission of the Chairman. (e) The decisions of the Managing Committee shall be by simple majority and in case of a tie the Chairman shall have a casting vote.
IX. POWERS AND OBLIGATIONS OF MANAGING COMMITTEE
The Management of the Association shall vest in the Managing Committee. It shall be the responsibility of the Managing Committee to carry out the aims and objects of the Association. In particular and without prejudice to the generality of the foregoing power, the obligations of the Managing Committee shall be:
(a) To deliberate and pass resolutions on all matters arising from time to time relating to the aims and objects of the Association. (b) To appoint sub-committees from amongst the members with powers to coopt, for special purposes and invest them with requisite powers. (c) To appoint, suspend, remove or discharge any of the employee of the Association and to fix their duties, remuneration and terms and conditions of service. (d) To frame bye-laws for the purpose of the management or administration of the various activities of the Association. Such bye-laws shall be consistent with the general constitution of the Association and the various resolutions passed at its general meetings.
X. QUORUM
Quorum for a meeting of the Managing Committee shall be give. However, if a meeting is adjourned for lack of quorum, the same can be held after half an hour and for such meeting no quorum is necessary.
The quorum for the Annual General meeting will be ¼ of the total number of members in good standing or 15 whichever is less. In the absence of quorum, the meeting shall stand adjourned and the same will be held at the same place after half an hour if at least four members are present who are not office bearers. Such adjourned meeting can transact all such business as a full quorum meeting would have done.
XI. DUTIES OF THE HON. SECRETARY
The Hon. Secretary shall maintain all records pertaining to the activities of the Association, send out notices of meetings, record and preserve minutes of the meetings and perform such other duties as ordinarily pertain to his office and as advised by the President.
XII. POWERS OF THE HON. SECRETARY
The Hon. Secretary shall be entitled to incur any legitimate expenditure for the Society not exceeding Rs.500/- per month which will be required to be confirmed by the Managing Committee at its next meeting. This will be in addition to the amount sanctioned by the Managing Committee.
XIII. DUTIES AND POWERS OF THE HON. TREASURER
The Hon. Treasurer shall:
(a) Have custody of all funds of the Association which shall be deposited in an approved Bank or Banks. (b) Pass receipts for all moneys received. (c) Keep a correct and detailed account of all the income and expenditure of the Association. (d) Make payments only when supported by a Voucher signed by the Hon. Secretary and counters signed by himself. (e) Prepare a statement of income and expenditure every quarter for the consideration of the Managing Committee and confirmation. (f) Submit to members at the Annual General meeting detailed income and expenditure statement together with the balance sheet for the year, duly certified by the auditors appointed by the General Body.
XIV. ANNUAL GENERAL MEETING
Date and Notice : The Annual General meetings of the Association shall be held within three months of the close of the proceeding official year, on a date to be fixed y the Managing Committee. Notice of such a meeting with the agenda of business to be transacted threat shall be sent to all the members at least 15 days prior to the date of the meetings. Election of the Managing Committee including the office bearers will be held at the Annual General meeting every second year.
XV. BUSINESS TO BE TRANSACTED AT THE ANNUAL MEETING
At the annual or general meeting, the following business shall be transacted:
i. Adoption of the annual report ii. Adoption of the Annual Statement of Accounts and Balance sheet iii. Formal declaration of the result of the election of office bearers and members of the Managing Committee for the ensuing yearly, if due iv. Election of the President for the ensuing two years, if due v. Appointment of an Auditor or Auditors for the ensuing year with or without remuneration and vi. Such other business as may be placed before the meeting with the permission of he President of the meeting
XVI. The President of the Association shall preside over all the General and special general meetings of the Association. In his absence, the Vice-President, otherwise the meeting shall elect its own President. In case of a tie in voting, the President shall have a casting vote.
i. Restrictions on business to be transacted.
At a Special Meeting only such business shall be transacted for which the said meeting has been specially called. If there is no quorum at any requisioned meeting, the same shall stand adjourned sine die.
XVII. SPECIAL GENERAL MEETING
The Managing Committee on its own initiative or on receipt of a requisition signed by at least one-third of the members in good standing shall call a special General Meeting of the Association for transaction of special business to be notified in the notice of the meeting. The meeting shall be called within 15 days of the receipt of the requisition. Notice relating to Special General meeting shall be sent to members at least one week before the date fixed for such a meeting.
XVIII. VOTING
Voting at all General Meeting shall be either by a show of hands or by a ballot at may be decided by the President of the meeting who may consider the views of the members present, on this point.
XIX. AUDIT
The accounts of the Association shall be audited by an auditor or auditors who shall be appointed at the Annual General meeting. The auditors shall also append to the Statement of Accounts their reports as to the state of accounts and account books.
XX. HONORARY SERVICES
The services of all office bearers of the Association and of the members of the Managing Committee shall be entirely honorary.
XXI. INTERPRETATION OF RULES AND LAYING DOWN PROCEDURE
In the event of a difference of opinion or dispute among the members of the Association about the meaning or interpretation of the rules or procedure the decision of the presiding authority of the meeting at which such difference or dispute arises shall be final and binding on all members of the Association.
XXII. AMENDMENT OF THE CONSTITUTION
No change in the constitution of the Association shall be made except at a General Meeting and when at least two-thirds of the members present there at have voted in favour of such a change.
XXIII. DISSOLUTION
At any time, if it is found that the affairs of the Association can not be carried on, either because it has survived its usefulness or because sufficient support is not forthcoming or for any other reason the Managing Committee may, by a majority of three-fourths of its members, recommend the winding up of the Association at its General Meeting specially called for that purpose. The Association shall not be wound up save by a clear majority of two-thirds of its members present and voting at the Special General meeting. Should it be decided to wind up as aforesaid, and if there shall remain any property whatsoever, the same shall not be distributed among its members, but shall be given to some other Association having similar objects, to be determined by the votes of not less than three-fifths of the members of the Association present at a meeting called for that purpose.
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